Recruitment Privacy Notice

JunipR Research processes personal data submitted by individuals who express interest in engaging with the organisation in a professional capacity, whether for employment, for the provision of services as a supplier, or for collaboration as a freelance professional. JunipR Research acts as a data controller for this processing and complies with the General Data Protection Regulation and with the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

Personal data processed for recruitment purposes may include identification details, contact information, information concerning educational background and professional experience, employment history, references, communication records, and any information voluntarily provided during an assessment process. JunipR Research may also obtain personal data indirectly through recruitment partners, referees, background-verification providers, or publicly accessible professional sources. When personal data is obtained from such third-party sources, JunipR Research provides the information required under Articles 13 and 14 GDPR unless an exemption applies.

Personal data is processed solely for the purposes of assessing professional suitability, evaluating qualifications, conducting communications relating to recruitment or professional engagement, verifying the accuracy of information where necessary and proportionate, complying with legal and regulatory obligations, and safeguarding the integrity of JunipR Research's operations. JunipR Research may conduct background verification when an individual actively seeks to be engaged by the organisation, provided such verification is necessary and proportionate for the role. JunipR Research does not process extracts of the Belgian criminal-record register unless this is expressly authorised by law and does not process information relating to criminal convictions unless legally required or strictly necessary for the position being considered.

Where special category data is voluntarily provided or is required by law, such data is processed only under the conditions set out in Article 9 GDPR and, when relevant, under Belgian legislation governing employment, social security, and occupational health. Access to such data is restricted to individuals who require it for lawful purposes.

The lawful bases relied upon for the processing of personal data in this context include the taking of steps at the request of the individual prior to entering into a contractual relationship, the legitimate interests of JunipR Research in identifying and assessing qualified professionals, the fulfilment of legal obligations, and explicit consent only where special category data is provided voluntarily and where consent may be considered valid in light of the circumstances. JunipR Research does not rely on consent as a lawful basis in contexts where the imbalance of power between the parties would render consent invalid.

Personal data processed for recruitment and professional-engagement purposes is retained only for as long as necessary to fulfil the purposes for which it was collected. In Belgium, JunipR Research retains such personal data for a maximum period of one year following the conclusion of the relevant recruitment or engagement process. Retention beyond this period occurs only where the individual has provided explicit, informed consent to remain under consideration for future opportunities or where longer retention is required to establish, exercise, or defend a legal claim. At the end of the applicable retention period, JunipR Research initiates a scheduled and documented deletion process. During this process, systems, repositories, and archives used for recruitment-related activities are reviewed to identify data that has reached the end of its retention period. Data for which valid extended-retention consent exists, or data required for legal-claim purposes, is excluded until the corresponding justification expires. All other personal data is permanently deleted using secure erasure methods that prevent reconstruction or recovery. Completion of the deletion process is recorded to demonstrate compliance with legal retention obligations.

If an individual has expressly authorised extended retention for future opportunities, this authorisation may be withdrawn at any time by contacting the Data Protection Officer at dpo@JunipRresearch.com. Withdrawal of consent does not affect the lawfulness of processing conducted prior to withdrawal, and all personal data will be deleted once the withdrawal has been processed unless another lawful basis justifies continued retention.

Personal data may be shared with service providers engaged to support recruitment-related operations, including communication platforms, hosting services, and background-verification partners. Such service providers operate under written agreements requiring confidentiality and compliance with data-protection obligations. Where personal data is transferred outside the European Economic Area, JunipR Research ensures that such transfers occur only under mechanisms permitted by Chapter V GDPR, including adequacy decisions, Standard Contractual Clauses, or other legally recognised safeguards, accompanied by transfer-impact assessments and supplementary measures where required.

Individuals have the rights of access, rectification, erasure, restriction, portability, and objection as provided under the GDPR. These rights may be exercised by contacting the Data Protection Officer at dpo@JunipRresearch.com. Individuals also have the right to lodge a complaint with the Belgian Data Protection Authority.